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ORDER AUTOMATION PLATFORM

From inbox chaos to autonomous order flow.

Every sales order and every delivery note, in any format, read, matched to your catalogue and pushed to your ERP. Automatically, with your team reviewing only what needs judgement.

Book a 30-minute demo

What does Weeva do?

Weeva is an AI order automation platform. It reads customer orders in any format, matches every line to your product catalogue, checks units and prices, and creates the sales order in your ERP. Your team reviews only the exceptions, and every action is recorded.

Sales Order Automation

A customer sends a purchase order by email, WhatsApp, upload or a watched folder. Weeva reads it, matches every line to your catalogue, calibrates units and pack sizes, applies that customer's price list and posts a clean sales order to your ERP.

Explore Sales Order Automation

Goods Receiving Automation

Goods arrive. Your team photographs the delivery note or proof of delivery. Weeva finds the purchase order in your ERP, compares every line, shows the discrepancies and creates the GRV when you confirm.

Explore Goods Receiving Automation

Features included

WhatsApp Ordering
Orders read straight out of WhatsApp, with amendments, duplicates and merging handled.
Stock Data Audit
Duplicate SKUs, wrong units of measure and broken pack sizes, found and assigned.
Analytics and Audit Trail
Live order dashboards, plain-language questions and a per-user audit log.

How does Weeva's order automation work?

How it works

Weeva captures orders from email, WhatsApp, uploads and watched folders, and reads each one with an AI model that scores every field. It matches the buyer to your customer list and every line to your catalogue, checks quantities, units, pack sizes, VAT and totals, routes anything uncertain to a person, and pushes approved orders to your ERP, never twice.

Five steps from the inbox to the ERP.

  1. 01Capture. Any format, any source.
  2. 02Extract. Every field read, every field scored.
  3. 03Match. The buyer to your customer list, every line to your catalogue.
  4. 04Validate. The maths, the money and the reasons for review.
  5. 05Push. Into your ERP, once, with a record.

Five steps from the bay to the goods received voucher.

  1. 01Capture
  2. 02Read
  3. 03Find the PO
  4. 04Compare
  5. 05Confirm and post

The output is a GRV (GRN or goods receipt elsewhere) against the right purchase order.

Which ERP systems does Weeva integrate with?

See all integrations

Weeva pushes sales orders and GRVs into Sage (200 Evolution, 300, Accounting, Pastel), SAP (Business One, S/4HANA), Syspro, Xero, QuickBooks, NetSuite, Acumatica, Cin7, Zoho Books and Inventory, Odoo, Katana, Palladium and SOS Inventory. Connectors are built on one framework, so a system not listed is an adapter, not a project.

Configuration, not custom code
Connectors push by API and are built on one framework. A new ERP is an adapter and configuration on that framework.
Two-way where the ERP supports it
Weeva reads your customers, catalogue and open purchase orders, and writes sales orders and GRVs.

How does Weeva protect our order data?

Security and compliance

Each client runs in an isolated tenant with its own encryption key. Customer names, account numbers, addresses, terms and uploaded documents are encrypted at rest. Access is controlled per user and per action. Every edit, approval, sync and deletion is recorded with the user and the time. Documents are treated as data by the AI, never as instructions. Nothing is pushed to your ERP without a record.

Hosting and sub-processors
Our hosting region and the full list of sub-processors are set out in the security overview, which we share on request. Ask us at [email protected].
Weeva as operator
For the personal information in your orders, such as your customers' contact names and delivery addresses, you are the responsible party and Weeva is the operator, processing it only on your instructions.

How much does Weeva cost?

Pricing

Weeva's price depends on your volume and order types. Each client is placed on a volume tier, set mainly by how many orders and order lines you process each month. There is no one-size price list. Send a handful of sample orders and your estimated monthly volumes, and we quote within an hour.

The products you use.
Sales Order Automation and Goods Receiving Automation are quoted separately.
No per-user charges.
Unlimited users, so everyone on your order desk, finance and operations teams can work in Weeva at no extra charge.
A nominal once-off integration fee.
Setting up your ERP integration carries a nominal once-off fee, shown in your quote.
A three-month minimum term.
Your agreement runs for at least three months.

Judge it on your own orders before you switch.

Once you have a quote, Weeva runs beside your team on real orders. Nothing posts to your ERP until you approve it, and you switch over customer by customer, when the numbers on your own orders satisfy you.

Three steps, and nothing switches over until you say so.

  1. 01Discovery. Thirty minutes on how orders arrive, three sample documents, and a look at your catalogue and ERP.
  2. 02Parallel run. Weeva processes real orders beside your team. Nothing posts until you approve it.
  3. 03Switch over. Customer by customer, when the numbers on your own orders satisfy you.

Most cloud systems are configured in the first week; adapter builds are scoped in discovery.

What stays the same

  • Your ERP stays your system of record.
  • Your customers keep ordering the way they do today.
  • Your team keeps the final say on every uncertain line.
  • Your data stays in your own encrypted tenant.

See Weeva on your own orders.

Pick a time that suits you. Bring three sample orders, including one your team finds awkward, and we'll run them through extraction and catalogue matching live. No obligation.

Book a 30-minute demo
weeva.ai/book-a-demo
Email us
[email protected]
Office
4th Floor, The Piazza, 20 Whiteley Rd, Melrose North, Johannesburg, 2196, South Africa